USNA Japanese American Club

CONSTITUTION & BY-LAWS

UNITED STATES NAVAL ACADEMY

Japanese-American Club

CONSTITUTION

Article 1: Name of the Organization

i. This extra­curricular activity (ECA) will be known as the Japanese­American

Club (JAC). To learn and become familiar with Japanese culture, language, and relations with

America. To allow members to develop skills in Japanese customs, arts, and language. To develop

relationships and links with Japan as future Naval Officers. Article 3: Qualifications of Members

i. Membership is open to any midshipman that is interested in learning more about

Japan and its culture. Article 4: Expectations of Members

i. Members are expected to participate as much as possible in events. Members are asked to help out with tasks that may be after working hours. Article 5: Officers and Elections

i. The officers of the Japanese­American Club will be the President, the Vice

President, the Treasurer, Operations Officer, and Public Affairs Officer. The President will be elected by the members of the club after the position is

vacant. The President has the right to reassign Club Officers if it is in the best interest of

the Club and is approved by the O­REP and/or Civilian Representative. Article 6: Movement Orders

i. Whenever possible, movement orders will be designed for members to be absent

from a minimum of academic and military obligations. Movement orders attempt to avoid conflicts with important military

evolutions/obligations. Article 7: Amendments

i. Recommendations to amend this Constitution and/or By­Laws will be made in

writing to the Japan­American Club President and Officer Representative. Those

recommendations will be reviewed by the President and Officer Representative to

insure compliance with current ECA policy and our stated purposes. BY­LAWS

ARTICLE I – Duties of the President

Section 1: The President, or his designee, will conduct all external business

for the activity, with the verbal or written approval of the Officer Representative when

required by the Extracurricular Activities Manual. Section 2: The President is responsible for the overall administrative

requirements of the activity, and to ensure the club runs smoothly and efficiently. Section 3: The President is responsible for the entire operation of the activity,

including MO’s, projects, sales, meetings, and required care of facilities. The President

will ensure updated reports are maintained in accordance with COMDTMIDNINST

ARTICLE II – Duties of the Vice President

Section 1: The Vice President will act as the President if, for any reason, the

President cannot be present to perform his duties as prescribed in Article I. Section 2: The Vice President will coordinate all activities directed by the

President in accordance with proper established safety regulations and the Extracurricular

Activities Manual. Section 3: The Vice President will perform such other duties as may be

prescribed by the President or Officer Representative. ARTICLE III – Duties of the Treasurer

Section 1: The Treasurer is responsible for all matters of business and for

advising the President on all matters pertaining to financial affairs of the organization

such as collecting dues. Section 2: The Treasurer may make changes pertaining to monetary issues for

the JAC account only when authorized by the President or the Officer Representative. Section 3: The Treasurer is responsible for the submission of records and

statements for audit and the maintenance of proper records of all receipts and expenses. Section 4: The Treasurer will perform other such duties as may be prescribed

by the President or Officer Representative and work closely with the Secretary. ARTICLE IV­ Duties of the Operations Officer

Section 1: The Operations Officer (OPS) will maintain a current membership

roster filed with the Midshipmen Activities Officer in the Operations and Plans Division

of the Executive Department. Section 2: OPS will take attendance at every event and submit it to the Club

President. If OPS is not present, another club officer will take attendance. Section 3: OPS will perform other such duties as may be prescribed by the

President or Officer Representative and work closely with the Treasurer. Section 4: OPS will assist in the creation of Movement Orders, Excusals,

other chits, and any outstanding logistics work. Section 5: In MIDS, the Operations Officer will be designated as “Secretary,”

since there is no “Operations” choice. ARTICLE V­ Duties of the PAO

Section 1: The PAO will maintain the appearance and cohesiveness of the

club; attempt to entice more involvement and work towards increasing membership. Section 2: The PAO will be tasked with maintaining the JAC page

and other methods of communicating to members. Section 3: The PAO will perform other such duties as may be prescribed by

the President or Officer Representative including taking pictures at events or collecting

them from people who do. Section 4: In MIDS, the PAO will be designated as “Business Manager,”

since there is no “Operations” choice. ARTICLE VI­ Meetings and Activities

Section 1: Meetings shall be held by the President with the prior approval of

the Officer Representative in accordance with COMDTMIDNINST 1710.14F. Section 2: The President will be present at the first meeting of each Academic

Year to explain in detail to all members the regulations of the organization. Section 3: At least ONE Club Officer will be present at any following

meetings throughout the year and at least ONE Club Officer (to specifically include the

President or VP as one of the two) for activities. ARTICLE VII­ Current Officers for 2015­2016

President ­ MIDN Venus Molony

Vice President ­ MIDN Kent Iizuka

Operations Officer ­ MIDN Ian Rosete

Treasurer ­ MIDN Nick Fulkrod

Public Affairs ­ MIDN Hana Richardson

Pres­ MIDN Kent Iizuka

Vice President­ MIDN David Dedios

Operations Officer­ MIDN Jordan Harris

Treasurer­ MIDN Ian Rosete

Public Affairs­ MIDN Jessica Ringer